The Menu is located down the left side of your screen and should be your primary way to get around the CAPPS website. Helpful Hint: You can also access the View Leave Balance/Expirations page by clicking the View Leave Balances link on the Timesheet page. For help with terms used in this User Guide, go to the top of the page. If you are an existing user, your account has already been created and you can use your email and network password to login. 946 0 obj <> endobj Each month, between the 2nd and 15th, all FLSA-covered (nonexempt) employees who have been in their current position for at least one calendar month will log in to CAPPS to e-sign and certify that, for the previous month, they: Follow the steps below to certify your time for the previous month. You Have To Click On The Link And Login Into The Account Using The Correct Login Details. HHS employees are exception time reporters (salaried employees). The conditions for use and privacy notice must be read and acknowledged prior to logging on. Whether a new or existing user of CAPPS, you will find this section helpful to navigate the site and learn how you can best utilize the information and resources available to you. You now have a bookmark that allows for quick access to the CAPPS by simply selecting CAPPS under Favorites to launch the site. Once you have read the statement, click the, You will be asked a series of security questions, for example your date of birth, mailing zip code, or a question that you have chosen and provided a personal answer for using the. Mobile timesheet app. User ID: Password: Login Forgot Password If you have forgotten your password or need assistance, please contact your agency help desk or Payroll Department. Section provides access to both tutorials and job aides. Feb. 28, 2023 (Agenda) Only employees with management responsibilities and one or more direct reports, see the Managers Worklist. Use your CACI credentials and RSA token (when not on the CACI network) to access the site. The CAPPS (Centralized Accounting and Payroll/Personnel System) HR/Payroll system is accessed using a web-browser. Managers have the additional capability to: The Service Center staff is dedicated to assisting you with your HR and Payroll needs. Job Opportunities For External Applicants by clicking here: HHS Employees must use the consolidated timesheet in CAPPS to accurately report and account for all absences from work with paid leave, an authorized holiday, or unpaid leave. Employees and managers may use either menu to navigate CAPPS. If you enter incorrect information on three consecutive login attempts, your employee ID is locked out. Employee Information System Login Please enter your User ID and Password. On the Timesheet page, you may request payment of FLSA overtime and comptime, if eligible. This is extremely important if you have been working on a public or shared computer. ID and Secure Password first. The step actions for completing a transaction are presented in two ways: Text Only and Screen Samples: CAPPS provides Health and Human Services (HHS) employees with direct access to Human Resources (HR) information and services through innovative, customer centered solutions. The CAPPS website is the online tool available to HHS employees to locate information and perform HR related transactions. Once you have read the statement, click the, You will then be asked a series of security questions, including your date of birth and zip code. However, if an employee deviates from their defaulted Task and Labor Account Code schedule, then time entry is required. You can edit your unapproved time 90 days in the past as well as 90 days in the future up until your manager approves the request. View Details. Provide information and assistance to external applicants pursuing employment with HHS agencies, Provide assistance in using the self-service tools, Support payroll error/exception processing, payroll reconciliation, and other payroll related support activities, Support CAPPS (the PeopleSoft production system), Maintaining Human Resources and Payroll policies, Monitoring, analyzing, and implementing legislative mandates, Handling exceptions (actions outside of policy), When you access the CAPPS site, you will see a warning message explaining that this CAPPS website isrestricted to authorized users only. Helpful Hint: The Department of State Health Services (DSHS) and the Department of Aging and Disability Services (DADS) are the only agencies with employees eligible to be paid for regular comptime and holiday comptime hours. We've only provided a blank timesheet template for Word and PDF. WNSLV: Indicates that the employee is on Wellness Leave (Emergency Leave). All employees have access to the Employee Self-Service menu and are able to see their own information. Read the statement and select the, The first time you enter the CAPPS website, select the, You will then be asked a series of security questions, including your date of birth and zip code. Helpful Hint: Enter the total number of hours to be worked on the specified day (e.g., if you are scheduled to work 8 hours but work 2 hours over your scheduled hours, then you would enter 10 hours of REGHR). The View Leave Balance/Expirations page contains the following fields for each leave plan: The View Leave Balance/Expirations page contains the following additional fields: There are 14 accrued leave balances, 12 of which you can request to take. Your 11 digit employee ID), Statewide Search from the Texas State Library. If account information is not received within 5 working days, please request assistance via the level 1 helpdesk at:CAPPS_Support@military.texas.gov. This is an accessible template. UNAUT: Indicates that the supervisor did not give permission for the employee to be absent and that the absence is to be considered as unauthorized. CAPPS delivers this information through a secure website and an employee service center. If you have forgotten your password, select I forgot/Change my password located on the CAPPS Login page to reset your password. It is for authorized You should review your leave balances before requesting leave to make sure you have leave available. Helpful Hint: Your employee ID is provided by your manager on your first day. Close. Welcome to the Centralized Accounting and Payroll/Personnel System (CAPPS) Training website. The Employee Self-Service section covers employee timesheets, personal profiles, and payroll information. By continuing to use this system you indicate your awareness of and consent to Failure to protect this information from unauthorized use or disclosure may subject you to discipline as well as financial, civil and criminal penalties, up to and including incarceration. Employees access their payable time summary when they want to view how their hours are allocated for a specific time period. Login using your enterprise name (AMID login) and password. used in CAPPS. To access your personal pay statement please login to the NYCAPS' website Employee Self-Service (ESS). Your usage of this system is audited and monitored. Enter a new date in the Starting Date field and click the refresh, Your payable time for the current week displays. CAPPS Enterprise Portal Login System Changes CAPPS System Changes Contacts and Help CAPPS Contacts and Help General System Availability CAPPS is available 24/7 with the following exceptions: Daily: 4:00 a.m. - 5:00 a.m. Thursday: 10:00 p.m. - 12:00 a.m. (midnight) Sunday: 4:00 a.m. - 12:00 p.m. (noon) State employees will be auto-provisioned into CAPPS HR/Payroll via the onboarding process and account information will be forwarded to the employees agency sponsored email within 5 working days of the employees hire date. Each line in your time entry must be allocated to a specific labor account code when a Task is assigned. Upload, post, email, use, disclose, republish or otherwise transmit any Application Follow the steps below to record deviations from defaulted labor account code(s). Our mission is to improve efficiency, accuracy and productivity through the implementation of a statewide ERP software system that is a single source of information for Financials and HR/Payroll transactions. Click on the button above to login to your CAPPS account Bookmark this page when you need to access your CAPPS account For best results use Google Chrome Browser It is important that you remember your password. Entered all hours worked over their schedule (for example, if scheduled to work eight hours but worked 10, entered 10 hours of REGHR). As a timesheet in Excel, the total hours, regular hours, and overtime hours are automatically calculated. The Look Up Time Reporting Code menu opens. The Menu contains different links depending on the role(s) assigned to you. For multiple entries with different TRCs, click the, If you add a line and decide the additional row is not necessary, click the, When you have completed your entries, click the, One leave balance displays at a time. Use your employee ID along with your PIN to contact the Service Center. https://mycompany.timesheetportal.com Please enter your details to access your account. 14. Renew licenses, get friendly reminders, and so much more. To implement CAPPS at your agency, See How to Participate on the ERP Topic page. TXUAC: Unaccompanied Child Crossing Border. Timesheets Made Easy Caregiver by GT Independence lets your caregivers start and end work from anywhere you choose. Click Submit a Case, select the Payroll topic and then the Timesheet Changes request. Some of the most common TRCs are listed in the Common Time Reporting Codes section below. Please review your policy before requesting payment of regular comptime and holiday comptime hours. The Time and Leave Entry section of the page provides you with a way to request time and leave transactions such as taking leave and recording hours worked over your scheduled hours. This printable timesheet template is easy to edit and log hours worked. Payable Status codes and their descriptions display. Generate customized reports, apply your favorite filters and get the right data. 1373 and 1644. Help Desk: capps_support@military.texas.gov, HR Office: 512-782-5133 or hr@military.texas.gov. This procedure provides an overview of Time and Labor Time Reporting Codes (TRCs). Provide assistance to employees and managers via a toll-free phone line available in English and Spanish. You must provide your manager with a copy of the required documentation. Apple Store Google Play If you have hours allocated to multiple TRCs, all the distinct TRCs will be listed under the Time Reporting Code column. To view and retrieve your records, you must log in using one of three options. The Online help? Benefits and Compensation | Job Opportunities | Applicant Login ADA Compliance | Become a State Trooper | How to Search and Apply for Jobs How to Unlock CAPPS Recruit Candidate Account | FAQs | Employment Verification. Follow the steps below to log in to CAPPS for the first time. You have the ability to view and edit your timesheet, request leave, certify your time worked and leave taken, and request paid overtime and compensatory time (comptime). It does not include screen samples. Confirm your password by entering it into the second field. Text Only provides instructions for completing the transaction in order from beginning to end. Since the home page only contains recent articles, select View All Articles and Sections if you wish to view past articles which no longer appear on the CAPPS Home page. Job Opportunities For External Applicants Your password must also include at least two numeric characters and one special character that is not a letter or number (for example *, &, ~). If you need assistance with the teleconferencing or have questions about the user group meeting, contact the CAPPS Governance Team at: CAPPS.CGC.ba@cpa.texas.gov. Each employee has defaulted Task and related Labor Account Codes. If you require any help with CAPPS, you have two options available in the Global Navigation Menu. Right from a phone or tablet. Review the timesheet to ensure you have worked your scheduled hours, entered any hours worked over your schedule, and entered any leave taken. Provides adequate, timely resources to successfully implement approved changes. Log in with phone number. Password is valid up to 90 days after the last reset. New CAPPS Landing Page and Dashboards Desk Aid, State Employee CAPPS HR / Payroll Self-Service Training, CAPPS Manager Self-Service Training Slides (Updated course coming soon. For CACI Employees: (Enter CPPROD for System on the login screen), Timesheet Revision Reason Codes: One of the following Reasons should be used when submitting a Revised Timecard, OCONUS Temporary Location Code Instructions, Timekeeping Training for CACI Supervisors of Subcontractors, Timekeeping Training for Supplier Managers/Proxies. If you enter an incorrect password three times, your employee ID is locked and you are not able to enter the CAPPS website. 985 0 obj <>stream Time sheet Track the hours you work with this accessible timesheet template. If you have forgotten your employee ID, select the Whats my EmployeeID/ forgot my Employee ID link located on the CAPPS Login page. The Department of State Health Services (DSHS) and the Department of Aging and Disability Services (DADS) are the only agencies with employees eligible to be paid for comptime and holiday comptime for employees who work in critical shortage occupation positions. Your employee ID is printed on your pay warrant or was provided by your manager on your first day. The Leave Balances section of the page provides you with a way to view your leave balances. Only. Helpful Hint: To provide easy access to the CAPPS website, it is helpful to bookmark CAPPS in your favorites menu. The CAPPS HR/Payroll user group meetings allow participating agencies to review, prioritize and give feedback on changes to the CAPPS Human Capital Management modules. This bingo card has a free space and 24 words: Gets called about unofficial complaint, Has to justify any citation, Completes FMS Log, Has to justify an arrest, Completes UOF Report, Completes Interact Report, Completes IRS Report, Completes Monthly safety training, Updates info in sharepoint, Completes sharepoint patrol log, Completes weekly bulletin in sharepoint, Completes CAPPS Timesheet . fiduciary duty (such as confidential information learned or disclosed as part of you can search for and apply to jobs within 13. Helpful Hint: Once you choose an option from the Show Time Expiring in drop-down menu, the Leave Information section below it displays the number of hours that are expiring, as well as the date they will expire. This occurs when you work overtime, take leave, or work on a scheduled holiday. jobs, please sign-in with your Employee IHSS Timesheet Issues/Questions: IHSS Provider Help Line, (866) 376-7066. 0 If you've forgotten your password, please use the reset link below the Log in button. On the Home page, you can minimize any of the sections by clicking the. By using this system, the user agrees NOT to: Forge or manipulate identifiers in order to disguise the origin of any Application Contact Jerry Reece, CACI Sr. VP Human Resources, with any coronavirus questions at jreece@caci.com. (e.g. This course is intended for all CAPPS HR/Payroll users and is a pre-requisite for other module classes. The worklist functions similarly to an email inbox located on the CAPPS Home page, where items are routed to managers. Similarly, if you are a part-time employee and you are scheduled to work 4 hours but work 2 hours over your scheduled hours, then you would enter 4 hours of REGHW and 2 hours of REGHR. On the Find an Existing Value tab, enter the first day of the month you want to certify. of a Health & Human Services agency To submit a paper timesheet: Log into the AggieService Community Portal. Time: 911:00 a.m. New to Cisco Webex? Login to Your Account User Name User Name is case sensitive Password Password is case sensitive Forgot User Name or Password? Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies. Centralized Accounting Payroll/Personnel System (CAPPS) website provides Health and Human Services (HHS) employees with direct access to human resources (HR) information. Oracle Login - Single Sign On Oracle Oracle account sign in Username ERROR: Please enter your username and password Forgot username? (Note: Critical shortage occupation positions are identified in the HHS HR Manual.). Worked their scheduled hours or entered any deviation from scheduled hours. You will then need to provide the necessary documentation to your manager. You can contact the Service Center 1-888-TX-HHS-HR (1-888-894-4747). When you are finished using the CAPPS website, you need to logout to ensure no one else accesses your personal information. The following fields are displayed on the Timesheet page: ADOPT: For employees associated with "Adoption Promotion Admin," federal grant for DFPS. The worklist is a way for managers to keep track of the review and approval actions they are responsible for completing It is also where managers can see any notifications. The Employee Timesheet page provides Health and Human Services (HHS) employees with a 31-day view of their timesheets, a way to request time and leave transactions, including: leave requests, entering hours worked over your scheduled hours (Important Note: Working hours over your scheduled hours requires pre-approval by your supervisor), requests for payments for FLSA overtime or comptime (if eligible), and a way to view their leave balances. On the View Leave Balances/Expirations page, you may view more details about your leave balances, such as year-to-date balances and expiring time. Steps. | Austin TX 78758 | Phone: 512.490.7130 | Fax: 512.490.7717 . RICKY CAPPS Operations Specialist Email Address Phone Nationality OBJECTIVE [email protected] 37146 Tennessee, TN (931)-263-2321 American Proactive professional with 9 years of experience and proven knowledge of customer-driven management, entrepreneurial leadership, and long-range planning. Click the arrow next to the words Payable Status Filter to expand the Payable Status Filter section. Enter the appropriate information and click the. The Change Password page displays. Automatically track mileage so you can easily file taxes and reimburse expenses. This information is confidential and shall be accessed only in the performance of official duties. The leave types and their TRCs are listed below: Helpful Hint: If you would like to use the optional holiday leave balance, your manager will enter your request to take optional holiday leave or to work on a skeleton crew on your behalf. LOG OFF IMMEDIATELY if you do not agree to the conditions stated in this warning. To view time reporting elements, click the, To view cost and approval information, click the, To view all payable time details at once, click the. GT's free app helps caregivers easily track their hours, receive your approval for shifts, and submit their timesheets for payment. You may contact the Service Center at 1-888-TX-HHS-HR (1-888-894-4747), or TDD/TTY for the Hearing Impaired 1-866-839-2747. IHSS Fraud Hotline: 888-717-8302 Help Stop Medi-Cal Fraud and Abuse Provider Fraud and Elder Abuse complaint line: 1-(800)-722-0432. Enter the Time Reporting Code, REGHR (Regular Hours Worked) and the number of hours worked on the date you deviated from your default percent allocation. The CAPPS Instructor-Led Training courses are on hold during the winter and early spring while Fiscal 2023 deployment agency training is in progress. Follow the steps below to view your payable time summary. Table actions : Allows you to select how the data appears in the data table (By Default/by issues, Advanced) and 'Group By' various columns previously selected in the display . This section lists the current, pending approval, and available leave balances for each of the twelve leave plans. Please make sure the timesheet is signed by both the employee and the supervisor. Use this sample timesheet as a guide to filling in hours worked and accurately log your time. Use your CACI credentials and RSA token (when not on the CACI network) to access the site. Disobey any requirements, procedures, policies or regulations of TJJD in relation My Record Portal is HRC's self-service portal for Active, Guard, Reserve, Retiree and Veteran Soldiers. Preparing for Power Outages - Provider Preparing for Power Outages - Recipient Registration Register for the IHSS Website to: View your timesheet and payment statuses Enter and submit timesheets In this section: Check Replacement: Learn what to do if your paycheck is lost, stolen, or damaged. Word Download Share More templates like this The I Want To section is located below Help Resouces. The Service Center News section is located below the Service Center Featured Links in the center column of the home page. The Service Center operates between 7:00 a.m. and 7:00 p.m. Central Time, Monday through Friday. Only. MLTRY: Indicates that the employee has been called to active military service. The following TRCs require additional documentation: Documentation Required for Specific Types of Leave. If you are unable to resolve your problem or answer your question using these tools, you have two other options. ), Timesheet How To Enter Overtime or Comp Time Worked (Updated course coming soon.). For help with terms used in this User Guide, go to the top of the page. Suspect Fraud? CASA: For employees associated with "Court Appointed Spec. Follow the steps below to view and edit your timesheet. Screen Samples include detailed screen shots to help complete the transaction. You cannot edit time already approved. endstream endobj 947 0 obj <. The TRC appears in the Time Reporting Code field on the timesheet. If you are a current employee of a Health & Human Services agency and wish to search for and/or apply to jobs, please sign-in with your Employee ID and Secure Password first. Enter the labor account code appropriate for the work performed from the Labor Account Code drop-down list. Click the Time Reporting Code (TRC) search icon to request leave or request to work hours over your scheduled hours, which requires pre-approval. hb```M ea$$/Cd~\Y0u['`#!s9j&FN^}wG9sJhgCTk QPF6w'LJV!@jX\J(D!2ZTNpp@+e`$e5/00htt ] &l q9"@F H2 k d Having Issues? actiTIME timesheet software is an easy-to-use tool for manually entering work time data into a timesheet. Download the Webex app now and be ready when the next meeting starts. Data that is outside of the authorized user's right to transmit under any law or Attach the completed paper timesheet to the request. Some links are available to all employees while other links only appear for employees in a supervisor or HR role. FACE: Indicates when an employee has a face-to-face interview. Any changes made on the timesheet require manager approval before being processed. This section provides you with access to CAPPS self-service help and information on how to contact the Service Center. This procedure will assist time reporters, managers, supervisors, and payroll coordinators in understanding what TRCs are and how they process in Time and Labor. IHSS Fraud Hotline: 888-717-8302 Help Stop Medi-Cal Fraud and Abuse Provider Fraud and Elder Abuse complaint line: 1-(800)-722-0432 Get Services APS; County APS Offices; OVSOM: Office of Violent Sex Offender Management. In addition to helping HHS serve Texans in the most cost effective manner, CAPPS also provides the following benefits: The CAPPS website is the primary gateway to access and manage your HR information. When you access the CAPPS site, you will see a warning message describing that this CAPPS website is restricted to authorized users only. CAPPS Login Page Information and materials regarding Centralized Accounting and Payroll/Personnel System (CAPPS) for TSD will be listed here. of a Health & Human Services agency, the Health & Human Services agencies HHS Contact Jerry Reece, CACI Sr. VP Human Resources, with any coronavirus questions at jreece@caci.com. The first of several security pages displays. The Service Center operates between 7:00 a.m. and 7:00 p.m. Central Time, Monday through Friday. Based on your role, you have access to all links necessary for you to perform your role. Don't have an Oracle Account? 15. Download the Caregiver App for free. FMLA: Indicates that the employee is on an FMLA-eligible absence from work. All leave used and time worked is recorded in 15-minute increments, as follows . If you are a current employee Navigate to Employee Self-Service, My Time & Leave, and select Employee Timesheet. Enter your 11-digit Employee ID and click the Submit button. 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